Due to COVID-19 Restrictions, we require additional information when booking a room in Áras na Mac Léinn.
The Room Booking website can be viewed at the link below, note you cannot log in so email your booking request to email@example.com Use your NUI Galway email to request the booking.
Societies fill in the temporary event form to book your room for society events open to your members (note not for committee meetings, drama rehearsals or band or individual music practice)
Teaching, Learning, Research subject to NUI Galway COVID-19
If your event is a teaching, learning, research event note the rooms are only available up to 5pm for academic courses and you must when booking:
Include a course code
If no course code an email from your UMT representative (ie Dean of relevant College or Dean of Students) confirming the event is a teaching, learning, research event.
(CÉIM training, ATS Mentor Training, Employability Award Training, Society Committee, Club Committee, LIFT Leadership Training, Seas Suas Training. (activities deemed as teaching/learning/research currently include (if you are a member of student services please email firstname.lastname@example.org for additional information)
check out this link for information when organising society events, society events are subject to government guidelines. you must fill in the temporary event form and say which room you wish to book.
Additional Society Spaces:
Socs Cinema Lecture Theatres
Societies you can also book the Lecture Theatres in the Human Biology and Aras ui Cathaill for 2 hours from 6pm - 8pm & 8pm - 10pm Monday - Thursday for Socs Cinema or guest speakers etc. (maximum 50 people in pods max 6 with 2 meters distance between pods)
The Hub can be booked after 6pm on Monday - Friday
Booking Rooms for a small group
An individual student may book a room for personal use, ie music rehearsal, private zoom call with support staff etc.
Groups of 6 or less
who are in a pod (ie bands, rehearsal) may book a room and must fill in this form.
in addition to completing this form, confirm in your booking that you have completed the 'pod form'
A band must have at least 60% NUI Galway Students.
See links below for room-specific information for the rooms in Aras na Mac Leinn
Note for bookers: A pod is any group of up to six people that interact with each other on a regular basis. This often includes but is not strictly limited to: being housemates, classmates, laboratory partners, coworkers, and/or those who are in frequent social contact. For a society that meets regularly once pods are formed they should remain in these pods for the semester.
Booking Rooms in Áras na Mac Léinn
Organised indoor events and mass gatherings
Organised indoor events and mass gatherings* can take place with capacity limits of 60% of venue capacity where all patrons are immune (fully vaccinated or recovered from COVID-19 within previous 6 months), or accompanied minors (under 18), in line with sectoral guidance.
Where patrons have mixed immunity status, there will be no change to the current restrictions during September.
*Indoor events and mass gatherings includes conferences, trade fairs and exhibitions and large-scale business events involving external audiences, and bingo venues.
For indoor live music, drama, live entertainment and sporting events, the audience/spectators should be fully seated. Easing of capacity limit restrictions does not apply to large privately organised social events.
Cinemas and theatres
Cinemas and theatres will have capacity limits of 60% of venue capacity where all patrons are immune (fully vaccinated or recovered from COVID-19 within previous 6 months), or accompanied minors (under 18), in line with sectoral guidance.
Where patrons have mixed immunity status, there will be no change to the current limits (50 patrons) during September.
The SocsBox has 2 lecture theatres booked so contact them to arrange for a film screening.
Organised indoor group activities
Organised indoor group activities (sports, arts, culture, dance classes) can take place with capacity limits of 100 people (with appropriate protective measures) where all patrons are immune (fully vaccinated or recovered from COVID-19 within previous 6 months), or accompanied minors (under 18). Currently, this is interpreted as people in pods of 6 maximum, handy hygiene and mask-wearing, no mixing of pods and pods must be 2m apart.
Where patrons have mixed immunity status, pods of up to 6 participants will be permitted (excluding adult leaders/teachers).
Multiple pods will be permissible subject to protective measures.
Number of pods will have regard to the size of venue and substantial social distance between individual pods.
Note any service provider can be set up in yourspace and have the ability to create events on their personalised calendar, which will enable registration at their events for their members. Please e-mail Riona at your email@example.com if you would like this capability.